MindBody · WellnessLiving
One tab, not seven.
Your staff shouldn’t need a booking app, a phone app, an inbox app, a POS, and a spreadsheet to run a class. WellForm is the only software they open all shift.
WellForm is the only software your front desk needs to open. Bookings, members, classes, payments, phone, email, and door access — built from inside a real wellness centre, without the bloat of MindBody or WellnessLiving.
Most wellness software was built to sell to chains, then bolted onto everyone else. WellForm went the other way. Every feature was built inside a real, working studio — tested at the front desk before it ever shipped.
Your staff shouldn’t need a booking app, a phone app, an inbox app, a POS, and a spreadsheet to run a class. WellForm is the only software they open all shift.
Built to suit. We shape WellForm around how you actually run — your services, your pricing, your door, your studio. No forced workflows.
Flat platform pricing. Every staff member gets full access. Payment fees match your processor — we don’t take a cut.
Six surfaces — staff dashboard, member portal, mobile PWA, teacher app, public widgets, and store — all running on the same data, with no syncing between systems.
Group classes, private appointments, studio rentals and acupuncture availability all live on the same view. Drag to reschedule, click to check in, see live in-house counts in real time.
Visit history, balance, signed waivers, contracts, intake forms, notes, tasks, pictures, automations — and the last text or email thread — on one page. No swiveling between tools.
Memberships, drop-ins, packages, retail and gift cards. Stored cards, scheduled billing, refunds, and a full POS — CAD-native.
Studio phone rings on every staff device. Two-way SMS threaded into each member’s profile. Voicemail to inbox.
Replaces Zoho TeamInbox. All studio email in one shared queue, attached to member records, sent through Resend.
Member-tied door codes, schedule-based access, occupancy monitoring, and arrivals fed back into the dashboard. The door knows who’s on a current pass — before they reach the front desk.
Public schedule, class booking, appointment booking, studio rentals and store. Each renders as a clean iframe widget you embed with one line. Branded to match your site.
Check in, take payment, look up a member, answer a call — on any iPhone or Android. Installable, offline-aware.
Each teacher sees only their classes, takes attendance, requests a sub, and runs payouts — no full dashboard required.
Revenue, retention, attendance, occupancy, instructor payouts, lead-to-member — all live, with Recharts under the hood.
Each widget is a hosted iframe. Drop it on any page, in any CMS — WordPress, Squarespace, raw HTML — and members book straight into your WellForm tenant. Click a tab to preview live.
One number, every month. We migrate you for free, build the integrations your studio actually needs, and stay on call as your business grows.
We’ve done the migration before. Members, contracts, schedules and stored cards come over cleanly — with a parallel-run window so you never lose a sale.
30 minutes. We map your services, schedule, pricing and integrations — and confirm WellForm fits.
Members, classes, packages, waivers, balances & stored payment methods imported into a staging tenant.
Two short sessions: front desk & teachers. Your team uses real data — not a sandbox — on day one.
We cut over on a low-traffic day, watch the inbox + phone with you, and stay on call for the first week.
A live walkthrough of the platform with a real working studio — the same WellForm we run Salt Spring Island Wellness Centre on. We answer questions about your studio, talk through fit, and explain what migration would look like.
Those platforms were built to sell to chains, then templated for everyone else. WellForm was built inside a single working wellness centre and shaped around that staff’s daily reality — one tab, no swiveling, no bolt-ons. We tailor it to each studio we onboard rather than asking you to fit a template.
Yes — that’s the point. Phone + SMS run on Telnyx, email syncs over IMAP and sends through Resend, payments run through Helcim, and door access is hardware-integrated and member-aware. It’s the same data, same login, one screen.
About a week of elapsed time. We import members, packages, balances, waivers and stored payment methods into a staging tenant, run two short training sessions, then cut over on a low-traffic day with us watching live alongside your team.
Postgres, hosted in Canada, with daily encrypted backups. You can export the full dataset any time — member, schedule, billing — in CSV or via API.
No. One flat platform price, unlimited staff seats, unlimited teachers. Owners pay for outcomes, not headcount.
Walk through WellForm with us and see how much software your front desk can actually close.